Conference Room Rentals - Cook Inlet Tribal Council

Name

First

Last

Email

Phone

Address

Number of People Attending

Event Name

Organization/Department

Start Date

Must be entered two digit month, two digit date and two digit year: ie, 01/01/23

End Date

For Recurring or Multi-Day Events

Time Slot(s)

8AM - 11:45AM

12PM - 3:45PM

4PM-8PM

Arrangement of Chairs & Tables

CLASSROOM

CONFERENCE

THEATRE

U-SHAPED

Room(s) Requested

RCC Room #1

RCC Room #2

RCC Room #3

RCC Room #4

Additional Description

Equipment & Amenities

Guidelines and User Responsibilities

I HAVE READ AND AGREE TO ABIDE BY THE CITC RASMUSON CONFERENCE CENTER GUIDELINES AND USER RESPONSIBILITIES (BELOW). An eligible User organization that is scheduled to use the Rasmuson Conference Center at CITC agrees to comply with the following terms and conditions: 1) Follow the CITC Conference Center Guidelines. 2) Pick up and dispose of any meeting paper/disposable supplies and /or food service materials remaining at the conclusion of the meeting. 3) Refrain from taping or tacking any meeting materials to the conference center walls as it damages the painted surfaces. 4) Notify the Facility Coordinator immediately of any spills or damage that may occur in connection with the use of the Center. CITC will charge the User for costs associated with such spills or damage. 5) Comply with all applicable laws, regulations and ordinances. 6) Comply with the building posted signage, including no smoking on the premise, no illegal use of controlled substances, and no weapons in the building. 7) Comply with the building Emergency Evacuation Plan (to be provided on date of use). 8) Defend, indemnify and hold harmless CITC and it’s employees and agents from or sustained in connection with and against all claims, damages, liability, losses and expenses, including attorney’s fees, arising out of or resulting from or sustained in connection with the use of the Center, including, but not limited to violations of any laws, regulations, permits or licenses, except any claims or damages caused as a result of the sole negligence or willful misconduct of CITC. User shall also indemnify CITC against any and all liability in connection with and shall assume full responsibility for, payment of all federal, state and local taxes, contributions or premium changes required under worker’s compensation, unemployment insurance, Social Security and income tax laws with respect to User or any agent, subcontractor, or employee of User. This defense obligation, indemnity and agreement to hold harmless shall survive the termination of this Agreement. 9) Not do, nor permit anything to be done, which will in any manner subject CITC to any liability as the result of the use of the Center. User shall be responsible for the acts and omissions of all of its employees and all subcontractors, if any, their agents and employees and all other persons performing any use of the Center. CITC shall not be responsible or held liable for any injury or damage to person or property resulting from the use, misuse or failure of any equipment used by the User, even if such equipment is furnished, rented or loaned to User by CITC. The acceptance or use of any such equipment by User shall be construed to mean that User accepts full responsibility for, and agrees to defend, indemnify and hold harmless CITC and its employees and agents against any and all loss, liability and claims for any injury or damage whatsoever resulting from the use, misuse or failure of such equipment, whether such injury or damage is to the User, property of the User, or other persons. 10) Notify CITC of any cancellations by email, at least three (3) business days in advance of date for which the organization is scheduled to use the Center. Failure to do so will result in forfeiture of deposit.